You can now manage frequently used candidate-facing documents, like benefits guides, culture decks, and policy documents, in a central Company Document Library and use them across offers and emails.

Previously, documents were uploaded separately wherever they were needed. When a file changed, an admin had to find every offer packet and email template using it and replace each copy individually. That made updates time-consuming and increased the risk of candidates receiving an outdated version.

With the Company Document Library, you maintain one version of a document and reference it wherever it is needed in Ashby.

Included in this update:

• A new Company Documents section in Admin for managing reusable, org-level files
• Library documents available when building offer packets or creating individual offers
• Library documents attachable to emails and email templates
• Optional scope filters to control where each document can be used

Maintain one document everywhere it is used

Each library document has a name, a file, and an optional scope filter. Instead of creating separate copies, offers and emails reference the document stored in the library.

When you replace a file in the Company Document Library, the updated version is automatically used everywhere that document is referenced. For example, you can maintain one benefits guide and use it both in an offer packet and in candidate emails without managing separate copies.

Add library documents to offers and emails

When building an offer packet or creating an individual offer, you can select documents directly from the Company Document Library. You can also attach library documents to emails and email templates.

This makes it easier to keep commonly shared materials consistent across candidate communications while giving admins one place to maintain them.

You can still upload an ad hoc file directly to an offer when you need something specific to that candidate, so existing workflows continue to work alongside the library.

Control where documents are available

You can optionally add a scope filter to a library document to control where it can be selected. This helps teams make the right documents available for the right workflows without cluttering every document picker.

Getting started

The Company Document Library is available on Legacy Plus, Plus, and Enterprise plans.

To get started, go to Admin → Company Documents and add your first file. Visit our Help Center for more details.