Introducing AI Notetaker in Ashby for faster, more confident hiring decisions

Today, we're releasing AI Notetaker, in public beta, to support your interviewing workflows. AI Notetaker will automatically record, transcribe, and summarize your interviews while providing AI-powered assistance to help drive faster, more confident hiring decisions.

Trying to take notes during an interview while staying present has long been a challenge for interviewers.

Interviews are a critical point of contact during the hiring process and any time you're not able to connect with candidates is a missed opportunity to conduct a high-touch moment.

But, interviews are also time-intensive so you need to ensure you're capturing all the right details to support a hiring decision.

Third-party AI notetakers were developed to solve this but brought along additional admin overhead, scattered candidate data, multiple AI vendor terms, and limits to how many interviewers could actually leverage the tool.

Let's take a look at how AI Notetaker in Ashby helps you fully engage with candidates while streamlining your post-interview workflow.

Automatically record, transcribe, and summarize your meetings

AI Notetaker can be configured to automatically join your interviews as a participant. After a meeting, the recording and transcript will appear on the associated interview briefing right next to where your feedback submissions take place.

From here you have access to several tools in the interview briefing to help your team in their post-interview workflows. We'll automatically generate summary notes based on the transcription pulling out key themes and relevant details. This helps give interviewers a structured, consistent, analysis of the call.

Everything in the notes summary has reference links so you can see the surrounding context from the interview as needed.

"Ashby's Notetaker captures everything seamlessly inside the platform, freeing me to focus fully on candidates without juggling tools. I trust the notes are secure, accurate, and ready when I need them which helps our team give better feedback and make faster, fairer hiring decisions." - Dasha Nikolov, Technical Recruiting at Supabase

AI-Assistance for post-interview workflows

Because these transcripts live in Ashby, they become one of the native data points we can leverage across multiple workflows.

This means we can use the AI Candidate Assistant to answer questions like "Based on the job description what are the gaps this candidate has?" or specific queries about the interview like "Show me all the examples where they led through ambiguity."

We've taken great care to design AI-assistance to help you responsibly increase both feedback submission rates and time-to-feedback. This has a major impact on downstream recruiting metrics like time-to-hire and candidate NPS.

By leveraging the "Auto-fill with AI" functionality you're able to draft feedback directly within the feedback form.

Importantly, these drafts are AI suggestions that come with references to source content for you to review so you’re always in control.

If your team struggles with feedback completion rates, or timely feedback submissions this is a great way to enable your interviewers to write, review, edit, and submit feedback more quickly.

“I absolutely love the integration with Feedback Forms and specific interview questions. It makes summary and analysis a snap!" Peter Ludden People & Talent at SEI Development Foundation

Streamlined AI Notetaking management

We know managing candidate consent and data retention policies in multiple places can become a huge administrative undertaking. It may even stop you from adopting a tool that would otherwise be extremely helpful.

AI Notetaker leverages Ashby’s existing user management, data retention, AI policies, and candidate consent communication so you don't need to go through unnecessary hoops to approve and deploy note taking technology.

We also make it easy to manage access and usage. You can enable AI Notetaker for all interviewers or on an individual basis.

This makes rollout and adoption straightforward because you're able to provide access straight away and you're not asking interviewers to train on a separate tool or workflow.

You can also set up AI Notetaker to be enabled as a scheduling default across all interviews, at the individual template level, or per interview.

Candidate consent happens during scheduling with clear opt-out flows. Candidates have the opportunity to opt-out across multiple touch points and communications.

Additionally, your existing data retention policies apply to recordings just like any other candidate information.

What happens when you start using AI Notetaker in Ashby?

"We've found the Ashby AI Notetaker to be a valuable tool for streamlining our post-interview workflow. It allows our team to structure their feedback more efficiently, helping us maintain consistency across all our evaluations." - Ilaria Giacomelli, Talent Operations at Satispay

When interviewers can focus entirely on the conversation instead of documentation, the entire hiring process improves.

Candidates experience more engaged, authentic interviews where their interviewer is fully present. The notes themselves become more objective and thorough since they capture everything said rather than what someone managed to write down. This completeness drives faster feedback submission and higher completion rates, cutting down the time needed for a typical feedback cycle.

The benefits extend beyond individual interviews. With transcripts living as a native data point alongside resumes, emails, and past feedback in Ashby, teams can evaluate candidates more comprehensively and unlock new workflows across all of Ashby.

And because everything happens in one system rather than scattered across multiple tools, adoption is straightforward. Teams learn one workflow, manage one set of permissions, and keep all candidate data in a single, compliant location.

Release and pricing details

AI Notetaker is releasing to public beta today. This means, during the public beta, teams can take advantage and use AI Notetaker right away as we roll out the final refinements.

AI Notetaker is available to purchase across all plans and each plan includes 500 interviews to try AI Notetaker at no cost.

Once you’re ready to move forward:

• Foundations customers can purchase the AI Notetaker bundle directly in app
• Plus and Enterprise customers can connect with their CSM for pricing details specific to their account

AI Notetaker Bundle: Additional AI Credits Included

When you purchase the AI Notetaker Bundle, you’ll also receive additional AI credits. These AI Credits are for usage-based features like Fraudulent Candidate Detection and Management and AI-assisted application review. While the majority of Ashby's AI features are available without limits, certain data intensive features consume AI credits.

The AI Notetaker bundle delivers the core note taking functionality above while also providing a generous allotment of AI credits so you don't need to worry about running out for usage-based AI features. See details on AI Credits here.

Getting started with AI Notetaker

To get started, go to Admin > AI Notetaker and decide how you want to enable it for your org. Visit our help center for more details or book a demo to see learn how AI Notetaker in Ashby can help your team drive faster, more confident hiring decisions.