Why Alan Chose Ashby to Power a More Efficient Talent Engine

Alan is on a mission to make personal, proactive healthcare accessible to all. With a 700-person team across four countries (France, Spain, Belgium, and Canada), Alan needed a recruiting system that could support operational excellence, reduce administrative overhead, and future-proof their talent function.

But their legacy talent stack wasn’t able to keep up with the pace of growth. Without wanting to sacrifice quality or burn out the team for the sake of moving fast, Alan knew they needed a system that helped align their team to company scale. 

Problem: Scaling With Complexity

Alan’s previous ATS presented a host of issues: interview calibration was difficult, using a separate scheduling tool required recruiters to context-switch across platforms, reporting was static and difficult to slice, and collaboration between business partners was slowed by lack of visibility.

"When you’re in the state we are in, where every single person who joins the company matters a lot and you’re growing really fast… you just can’t afford to waste time. With [Legacy ATS] we were wasting lots of time challenging the numbers and going back and forth trying to understand why a certain number didn’t make sense."

— Maxime Le Bras, Talent Lead at Alan

Conversations with Ashby immediately appealed to the team as they evaluated tools that could scale with their global talent operations. 

“I was very excited about not having to manually build dashboards again, and to have a reliable dashboard that doesn’t break when a field is missing. Ashby as a tool is clearly designed for recruiters to be in a strategic position and deliver insights to hiring managers and executives. Ashby gives recruiters that power and makes it easy for them.” 

— Maxime Le Bras, Talent Lead at Alan

Solution: Unified, Intuitive, and Built for Speed

Ashby stood out to Alan for its all-in-one architecture, built-in automation, and strong track record of continuous product improvement. Over a year into using the product, three specific areas stand out to the team. 

1. Built-In Scheduling That Saves Time

Unlike their previous vendor, Ashby offers native scheduling tools that eliminate the need for context-switching and additional vendors.

"We are obsessed with efficiency at Alan. So going from many many clicks and buttons in [Scheduling Point Solution] to the Scheduling that Ashby has managed to build was super good. It takes some time to learn Ashby but the efficiency gain on the other end is way better.” 

— Maxime Le Bras, Talent Lead at Alan

2. Trusted Data in a Transparent Culture

Ashby’s flexible reporting and intuitive dashboards gave Alan a real-time pulse on every part of their recruiting pipeline.

“Even without having to set up everything perfectly from day one, which other tools require, Ashby’s reporting was reliable. The data is structured enough that it makes a lot of things easier. If I want to understand where the pipeline is blocked, I can just look at the dashboard and it’s there. No extra work. And we don’t need engineering to help pull the right reports anymore. That’s a big change."

— Maxime Le Bras, Talent Lead at Alan

Alan rolled out Ashby org-wide, with all 700+ employees having a login. That level of access, combined with customizable dashboards, helped democratize access to hiring progress across teams. This level of visibility was critical to Alan’s collaborative culture, where shared context drives the business forward. 

3. AI That Replaces Automated Workarounds

One of the most significant improvements came from Ashby’s AI features, particularly our AI Generated Feedback Summaries and Generative AI Email Tokens.

Previously, Alan’s talent function built out a custom internal tool for sending rejection emails. The tool was integrated into the ATS, which took a few buttons to pull intelligence from the ATS, ping a recruiter over Slack, and generated a rejection email with the context pulled. Over time, this became complicated to maintain. 

"Now with Ashby, we can do the same thing without a custom built tool. We use an AI token for rejection to customize the emails, and it’s much easier for us to use something that’s natively supported. Any other ATS would require us to keep building our own stuff."

— Maxime Le Bras, Talent Lead at Alan

Ashby’s commitment to product velocity has continued to be a driver of Alan’s efficiency gains over time, with new features continuing to save time and make the team speedier at various stages of their workflows. The Alan team is also among the early users of Ashby’s AI Notetaker, which automatically captures structured interview notes.

"The AI Notetaker is going to be a game-changer for us. Finding a solution here was already on our mind, and then Ashby built it. It’s super rare to work with a vendor that releases features at this pace and with this quality. We’ve been super happy.”

— Maxime Le Bras, Talent Lead at Alan

Impact: Efficiency That Scales

Since switching to Ashby, Alan has:

• Consolidated systems into a single platform for scheduling, interviewing, and reporting
• Sunset legacy automations and manual workarounds 
• Increased hiring manager visibility and engagement 
• Built a high-trust reporting framework for strategic decision-making

"We chose Ashby because we saw it as the future of recruiting. We’re watching where recruiting is going, and Ashby is building in that direction. Our ambition was always to make the recruiting team more efficient, and find something that helps us do that by default. Ashby helped us stop waste time on tooling and start focusing on recruiting."

— Maxime Le Bras, Talent Lead at Alan

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